Committee on Human Resources


AASHTO Liaison
Clarisse Bernardes Coble, Human Resource Director
ccoble@aashto.org

Charter of the Committee on Human Resources

November 1, 2017 (Amended April 10, 2018, to include technical corrections)

Name

The name of this committee shall be the American Association of State Highway and Transportation Officials (AASHTO) Committee on Human Resources.

Purpose

The Committee on Human Resources shares, researches, and recommends processes, best practices, and policies that enable the human resource functions of State transportation agencies to continuously become stronger, innovative, and more efficient. This includes evaluating trending issues and considering all human resource issues of concern to Member Departments.  Our responsibility is to assemble and disseminate current information and recommendations on these topics which include recruitment and selection, workforce planning and development, employee relations, compensation and benefits, health and safety of all employees, industry innovations and all other emerging topics.

The committee shall collaborate with appropriate AASHTO Committees, Federal agencies, institutions of higher learning, and organizations in the development of human resource activities involving the Member Departments and/or in which the Association may serve as a sponsor, encompassing administrative practices, management techniques, and technical training programs.

It shall identify strategic partnerships with other committees to further the mission of the organization and report to its parent committee on any federal regulatory mandates of national concern. Each Member Department shall be entitled to membership thereon.

Membership

The Chief Executive Officer of each member department may nominate one voting representative and up to two additional non-voting representatives to the Committee on Human Resources.

Members should be the human resource directors or administrators for the member departments, or have a leadership role in the area of human resources within their states.

Committee Structure

Officers

The officers of the Committee on Human Resources shall be a chair and vice chair. The chair and vice chair terms of office shall be for two years, which terminates at the end of the first Committee on Human Resources annual meeting after this two-year period, or two years from appointment if the Committee does not meet annually.  Committee chairs and vice chairs may be appointed for additional two-year terms.

Steering Committee

The Steering Committee shall consist of the:

  • Chair
  • Vice-Chair
  • Secretary
  • One representatives of each AASHTO Region

The Chair and Vice-Chair are recommended by the Chair of the Committee on Agency Administration and appointed by the AASHTO President.  The Secretary and Regional Representatives shall be appointed by Chair of the Committee on Human Resources.

The Chair, Vice-Chair, and Secretary shall serve two-year terms in their roles, and then the Vice-Chair and Secretary will move into the next level of Steering Committee leadership, subject to appointment by the AASHTO President. The terms of the Regional Representatives shall coincide with the term of the Chair of the Committee on Human Resources.

The Role of the Steering Committee shall include:

  • General management of committee business
  • Addressing strategic and emerging issues within the committee scope
  • Selection of the committee’s annual meeting site
  • Filling vacancies on the steering committee
  • Communicating and coordinating with other appropriate AASHTO groups and outside stakeholders

Subgroups

There are currently no subgroups of the Committee on Human Resources.  The Committee may establish subcommittees, task forces, and communities of practice in accordance with the AASHTO Governing Documents.

Reporting

The Committee on Human Resources shall report to the Agency Administration Managing Committee on all matters.

Meetings

Committee Meetings

The Committee of Human Resources shall meet in-person annually.  The Steering Committee shall determine the date and location of the meeting.  In the event that the meeting is to be co-located with the Committee on Agency Administration, the Chair of the Committee on Agency Administration will determine the date and location of the meeting.

Additionally, the Steering Committee shall meet quarterly.  Minimally, these meetings shall be telephonic.

In the event that the voting committee member is unable to attend a committee meeting, each Member Department may designate, by electronic notification or letter to the AASHTO committee staff liaison, prior to each committee meeting, the individual who shall serve as the Member Department’s representative at the meeting.

Representation by a majority of all Member Departments, exclusive of the U.S. Department of Transportation, shall constitute a quorum to initiate and to transact general business.  A majority vote of those members present, exclusive of the U.S. Department of Transportation, on matters of general business shall be considered binding on the committee. For adoption of a draft policy or technical document, a two-thirds favorable vote of all Member Departments, exclusive of the U.S. Department of Transportation, is required for approval, prior to being considered by other appropriate groups within AASHTO.

Strategic Plan, Annual Accomplishments Report, and Annual Action Plan

The committee shall establish a strategic plan and an action plan to help guide committee activities. The strategic plan shall be consistent with the AASHTO goals and objectives as outlined in the Association’s strategic plan. At a minimum, the committee’s strategic plan will be reviewed and updated as needed when AASHTO completes a new strategic plan.

The committee will maintain, at a minimum, a one-year action plan that describes the activities that will be implemented, the individual(s) or subgroups overseeing implementation, and a schedule for completion. The action plan shall be submitted to the Strategic Management Committee prior to the AASHTO annual meeting each year.

Annual accomplishments reports shall highlight the accomplishments of the committee since the last AASHTO annual meeting, and shall be submitted to the Board of Directors and the Strategic Management Committee prior to the AASHTO annual meeting each year.

Ethics

All meetings of the committee and its subgroups will be conducted in accordance with the AASHTO policies governing conflicts of interest.

Amendments

The Committee on Human Resources charter may be amended by a two-thirds affirmative vote of the committee membership and then a two-thirds affirmative vote by the Board of Directors